OnTarget Accounts Payable

The Accounts Payable Module is where information on all of your Vendors and Suppliers is entered and maintained. For POS only clients, only two functions are available, Vendor Maintenance, and Maintain AP Constants. Vendor Maintenance allows you to enter and maintain Vendor names, addresses, phone numbers and other basic information about your vendors that is used by the Inventory and Purchase Order systems. Maintain Constants allows you to maintain default information about the way the Purchase Order and Accounts Payable systems work.

Vendor Maintenance This function allows you to Add, Maintain and Remove Vendors. You can assign a Vendor Code Maintain name, address, phone number, contact, e-mail, and website information. You can set the default G/L Account number for expensing payments made to a particular vendor, designate the vendor to receive a 1099 at the end of the year, and set a flag requiring that Vendor Invoices be matched to receiving detail from the Purchase Order system before a payment can be issued to the vendor. You can set minimum requirements for Purchase Orders before they can be issued to a particular Vendor.

Voucher Maintenance This function allows you to modify the information such as the scheduled payment amount, and scheduled payment date, after the voucher has been entered. You can also mark a disputed voucher to "Hold Payment".

Enter Invoices for Payment This function allows you to enter Vendor invoices into the Accounts Payable System, creating a payment voucher. If the vendor allows you to take a discount for early payment, it will automatically calculate the discount amount. It allows you to expense the invoice to General Ledger, with no limit to the number of distributions you can make. It allows you to enter and expense Invoices that have been paid already by a hand-written check. You can set the scheduled payment date, and the scheduled amount, for incremental payments. It allows you to enter the description that is printed on the check stub.

Query Vouchers This function allows you to review Unpaid or Paid vouchers. It is particularly handy for quickly resolving accounts payable inquiries.

Check Writing This function allows you to select vouchers to be paid and then prints the check to pay them. Multiple vouchers for one vendor are combined on a single check. The vouchers, including credit vouchers are netted out to a single total.

Void a Check This function allows you to void a check, after it has been printed. You have the option of automatically restoring the vouchers that were paid with that check, or not restoring them.

Close Year This function clears "year to date" purchases and payment totals for each Vendor and should be run as part of your "Year End" procedures.

Maintain AP Constants This function allows you to set default values about the way that you want your Accounts Payable and Purchase Ordering systems to work.

AP Reports This function allows you to Print a vendor Listing, A/P Check Register, Vendor Labels, a Vendor Payment Summary, an A/P Aged trial Balance, Unpaid Vouchers by Payment Scheduled Date, Unpaid Vouchers by Vendor, Paid Vouchers By Vendor.